Have the children create art. If there is a theme, such as Christmas or Van Gogh, tell the children what it is. Provide materials for them to use. Allow them some time to work on their masterpieces, and encourage them to plan their art. Explain that they will get the chance to show off their art to their parents and friends.
Choose a venue and date. Use a community venue, such as a town hall or sports ground, or your school hall. Find out the costs of renting a space. Consider the legal implications of the venues. For example, fire evacuation rules might limit how many people enter the school at a time.
Work out the finances. If you want to raise money with the exhibition, sell tickets or allow free entry and sell the artwork. Charge for parking or refreshments. Ask for donations to charity and place collection boxes around the room. Ask local businesses to sponsor the event. Hold a raffle. Add up the total costs of the exhibition, and make sure your projected profit covers these costs.
Advertise the date and venue. Send letters home with the children, asking parents to invite grandparents and friends. Advertise in the local newspaper, on the school website and on local radio stations. Ask local businesses and charities to help advertise the event, too.
Prepare the venue. Find some mellow music to play. Display the art grouped in themes. Make sure each piece of art clearly shows the artist's name, age and the picture's name. If you are individually pricing artwork, ensure the price is shown, too.