Schedule the date and time of the piano recital. Have a list of at least three to five dates. To avoid schedule conflicts, check the dates against any events at local schools or places of worship in which students might also participate. Aim to keep the recital to an hour. If it goes over an hour, schedule a 10-to-15-minute intermission.
Confirm the recital venue. It should be a place that is a central point for most of the students who will play. It must have a piano that is in tune. If the space is large, it must have a microphone that can be placed near the piano, and a good sound system. There should be a piano bench that can be adjusted easily and quickly for each performer. If a small group is performing, consider holding the recital in a person's home.
Send out invitations for the recital via email or postal mail.
Confirm who will and won't perform at the recital.
Organize the order of performers during the recital, as well as how long each student will play. Arrange the performers by their ability level or the difficulty of the pieces, or from traditional classical pieces to more contemporary pieces. Be sure that each performer is comfortable with his piece and can play it without difficulty.
Design the program for the recital. Print off the programs at home or take the file to a printing center. Be sure that the final order is correct on the program, and that all the names of the performers, composers and pieces are correct.
Provide a mailing list or contact list where people can sign up for more information about piano lessons and future recitals.