Decide on what kind of art project to organize and for what purpose. With the variety of art projects to choose from, it is important to identify clearly the type of project as well as its goals and objectives. Whether the project will sell and promote a certain art or benefit a specific cause determines how you should organize it.
Have a budget plan. All projects require a budget for them to get off the ground, even if it is for charity. Identify where and how to come up with the necessary finances. One thing to look into is the possibility of getting sponsors. Sponsors can give much needed monetary assistance. Send sponsorship letters to people or companies you think may be interested in supporting the project. After all, art need not be a starving artist.
Get the right people on board. Get a core group since a project is only as good as the people behind it. An event-organizing team that specializes in arts events is a convenient way to provide the manpower for such a project. If an event team is not available, select people from the community who have arts management backgrounds. If possible, get people who have already worked together for the work process to be smoother. Another way is to involve local art groups and youth groups for a sense of community spirit.
Identify the venue. It is important to choose the right space, be it a public park for a sculpture or a gallery for paintings. The project site should be visible to the participants and to the target audience or clientele. Necessary permits have to be processed to obtain use of the space. If rent is required, factor it into the budget. Consider how the venue is currently being used and how to change it to showcase the project, such as putting up a sculpture in a public park or creating a mural on the wall beside a community basketball court.
Get more people involved. Art projects provide a creative way to bring people together or to strengthen existing relationships. Aside from the core group who will be handling logistics, invite more people to get on board. Tap local arts groups for talent and creative input. Mobilize civic groups to participate by providing supplemental logistical support, such as putting up streamers, passing out fliers and delivering supplies. Let the public know about the project and invite them to participate as well.
Set a timeline for how long it will take to complete the project.
Celebrate. Herald the start of the project with a launching ceremony. After the project has been completed, cap it off with closing rites. Music, food and styling are key elements for this. Public relations also play a big part. During the course of the project, people must be assigned for documentation --- photos, videos and websites. Make sure there is media representation from local TV and radio stations as well as newspapers.