Decide on a location for the dance. Typically, large warehouses or barns are used because of the space requirements for group dancing.
Hire a D.J., or if the budget is larger, consider hiring a live band. People tend to take the initiative and get out on the dance floor with live bands playing music.
Organize to have an instructor present. The instructor, who is usually called a "caller," will walk through the basic steps of a particular dance before the song is played. In addition, they will walk around during the dance and help those who need additional tips or instruction.
Expect the dance to last 3 to 4 hours with breaks in between lasting 10 to 15 minutes each.
Play traditional music from England, Scotland and Ireland.
Indicate what type of attire is expected of your guests. Most times participants dress very casually in jeans and checkered shirts. Occasionally, some will want to really dress up with cowboy hats and other traditional costumes.
Let your participants know to wear comfortable shoes without rubber soles. Many of the dances require spins and turns. Boots and shoes with hard plastic soles are recommended for maximum enjoyment.
Offer refreshments. Don't forget to organize drinks and refreshments into the planning process.