Go through the play page by page and write down all stage props (objects used to dress the stage: furniture, curtains, backdrops) and hand props (items carried by the cast) in your notebook. Match all props to specific characters and/or scenes and organize them into four categories: props on hand, props to buy, those you can make and those you can borrow.
Talk to the director and set designer and review the prop list. Go over the play's theme and the ages of the cast. These areas will affect the look of the props and how they will be used. Very young children work well with objects that are bright, lightweight, colorful and exaggerated, while teens will do better with more realistic-looking items. Write a budget with the director so you know your spending limits.
Check for available supplies. If the play is an annual school or community theater event, there may be items in storage that can be reused or adapted. Ask teachers and staff for access to them.
Shop thrift stores and garage sales for objects you have to buy. You can often negotiate a fair price and scout out period pieces. Go to craft stores for foam core board, fabric, glue guns and paint. Check supermarkets and home improvement stores for crates and wood to make stands, blocks or furniture.
Ask parents to volunteer. Speak to them about their hobbies and talents. You may discover someone good at crafts or an excellent carpenter who can help make set pieces. Parents are also a good source for lending props, as are local businesses and other community, college or church theater groups.
Ask the children (depending on their ages) to help paint sets and make props. Working with each other behind the scenes and on stage offers them an excellent opportunity to see a play come together from scratch.