Before a production begins, you must break down the script scene by scene in order to evaluate what each scene will need in terms of production. These lists of what is needed are called breakdown sheets, and every scene should have one. The header of the sheet will feature the title of the production along with the scene number. Beneath that, you list how long the scene is, where the scene takes place, primary actors, extras and other information like animals, wardrobes and props. The sheets should also include any special information like filming times and special effects that may be needed.
Once your script breakdown is complete, you must secure any necessary filming permits. Every state has their own film commission that issues the necessary permits in order for a production to film there. Rates vary, and you may find cheaper rates by choosing an obscure state that does not get much business.
All your expenditures should be kept in a log in order to keep accurate and tight budget schedules. Write out a budget sheet using a spreadsheet format. Categorize every element of the production and write in money values for each of the categories, including the date and check number if necessary. Include equipment, processing, actors and other fees that may arise.
Make sure you have all of your equipment prepared for the production. You should have a main video camera that you plan on using, as well as a couple of secondary cameras for alternate or back-up shots. Tripods, dollies and other camera stands are also essential for production. Use the storyboards to plan out what types of lenses and zooms you will need. Determine whether a crane or other type of camera operation is needed.
Depending on your budget, the crew could consist of dozens, or just a few of your friends. Plan around this and consider what you will need for each crew member. Try to spread out work as much as possible so no one is doing too much. Plan out how much food you will need to provide for lunch, dinner or breakfast.