[Date]
[Recipient's Name]
[Recipient's Position]
[Traffic Court]
[Court Address]
Dear [Recipient's Name],
I hope this letter finds you in good health. I am writing to formally request a deferment of the traffic ticket issued to me on [date of ticket issuance] with the ticket number XXXXXX. I understand the seriousness of committing traffic violations and deeply regret my actions. However, extenuating circumstances beyond my control have made it challenging for me to appear in court on the scheduled court date of [court date].
The reason for my request for deferment is as follows:
[Explain the reason(s) why you cannot appear on the scheduled court date. Be clear, concise, and honest. Some common reasons include medical emergencies, business trips, or military service.]
Supporting Documents:
I understand the importance of presenting appropriate documentation to support my request. Enclosed with this letter, please find the following documents:
1. A copy of the traffic ticket received.
2. Medical certificates (if the reason is related to health).
3. Travel itineraries (if the reason is travel).
4. Military orders (if applicable).
5. Any other relevant documentation.
Proposed Deferment Date:
I kindly request a deferment of the court appearance to [proposed deferment date]. This date allows me to either resolve the outstanding issues that prevent me from appearing or make necessary arrangements to be present in court.
I assure you that my intention is not to avoid responsibility but rather to respectfully seek an alternative solution that ensures both the administration of justice and the resolution of my case. I will make every effort to rectify this matter promptly and will not cause any inconvenience to the court or its proceedings.
I appreciate your time and consideration in reviewing my request. I am open to any suggestions or guidelines you may have for further action on my part. Should you require any additional information or documentation, please do not hesitate to contact me.
I look forward to a favorable response and the opportunity to resolve this matter at the earliest convenience.
Thank you for your understanding and cooperation.
Yours sincerely,
[Your Name]
[Your Contact Information]