1. Plan and Organize:
Select a theme for your tombola, such as a charity fundraiser or a community fair.
Decide on the prizes you'll offer. These could be donated items, gift cards, or other attractive prizes.
Print or create raffle tickets in advance, and number them sequentially.
2. Set up the Tombola:
Choose a prominent and visible location for the tombola stall or booth.
Arrange the prizes on a table or display them attractively so people can see them easily.
Place the raffle tickets in a secure box or container.
3. Sell Raffle Tickets:
Encourage people to purchase tickets by explaining the purpose of the tombola and the exciting prizes they can win.
Set a reasonable price for each ticket or consider selling bundles of tickets at a discounted price.
4. Draw the Winning Tickets:
Arrange a specific time to draw the winning tickets. This can be done at the end of the event, or at designated times throughout the day.
Use a transparent method for drawing the tickets, such as a spinning wheel or a lucky dip.
5. Notify the Winners:
Announce the winning ticket numbers clearly, ensuring everyone can hear.
Provide instructions for how winners can claim their prizes. This could be done immediately, or arrangements can be made for prize collection at a later time.
6. Award the Prizes:
When winners come to collect their prizes, verify the winning tickets and hand over the corresponding prizes.
7. Follow Up and Thank Participants:
After the tombola, express gratitude to everyone who participated, whether they won a prize or not.
You can also consider sending a thank-you note or acknowledging the winners publicly to show appreciation for their support.
8. Handle Unclaimed Prizes:
If there are any unclaimed prizes after a specified period, you may choose to donate them to charity or hold another draw to allocate them.